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Ministers' Office Handbook

Attachment N

Ministers' Staff Acceptable Use of Network Services Policy

This policy describes the requirements for the use of the following network services (the Service):

  • Computers
  • Ministers’ Network
  • Mobile Devices
  • Internet
  • Remote access
  • Email
  • Any other type of service used for official communications

Usage of the Service is monitored for compliance purposes. All acceptable use of the Service must be lawful, appropriate and ethical.

The Service is available to enable staff to perform their official duties effectively; however a limited reasonable amount of private use of the Service by staff is allowed.

The Internet should not be used to send official sensitive material. Direct connections which bypass the network firewall security system must be authorised on a case-­by-­case basis.

Electronic messages and records stored on or conveyed through the Service are subject to statutory record keeping requirements. All documents saved in the Ministers’ Network can be recalled as official records through audits and/or legal proceedings.

Only work supplied mobile devices (e.g. phones, tablets and laptops) should be used to access information stored on the Ministers’ Network, as these devices have been configured with the appropriate network security. Use of personal mobile devices to access the Ministers’ Network needs to be arranged through CMS ICT.

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